Home College Policies Special Consideration for the Oral Presentation for Candidates requiring consideration for illness, accident, disability or compassionate grounds
Special Consideration for the Oral Presentation for Candidates requiring consideration for illness, accident, disability or compassionate grounds Print E-mail

Policy for Special Consideration for the Oral Presentation for Candidates requiring consideration for illness, accident, disability or compassionate grounds.
Approval Date: July 2016
Review Date: July 2019
Review By: Board of Censors and Education and Training Committee

1. Policy and Process

The Policy outlines the circumstances in which a candidate may seek special physical conditions for the conduct of the summative assessment (in relation to, for example, timing or environment) in order to maximise their participation, and/or to have their situations taken into consideration in the moderation of a pass/fail result.

The Policy was developed on the basis that:
  • Candidates should not be disadvantaged unnecessarily as a result of events or circumstances outside their control. Nevertheless, in seeking to redress any disadvantage, no action should be taken that could be construed as giving the affected candidate an unfair advantage in relation to other candidates.
  • The instructions and advice provided in this Policy should be sought by candidates seeking special consideration around the Oral Presentations of their Written Case Study (Research or Management based) and directed to the Censor in Chief. The Censor in Chief will set up a consultation review panel, comprising of members of the Board of Censors (BOC) to advise on the application for special consideration and the decision making. The matter may be referred to the Board of Censors and/or the Education and Training Committee, or an independent body for a review or expert advice.
On the basis of information provided, the following will be included for consideration:
  • The severity of the circumstances and factors involved
  • The likely impact on the Candidate on being able to give an oral presentation of their case study and his/her performance during the Oral Presentation assessment.
  • History of previous applications for special considerations
All applicants will be notified in writing of the acknowledgement within 7 working days of receipt of the application and the determination of the outcome is to be advised to the Candidate within 14 working days of receipt of the application.

Special consideration granted to a Candidate is not on-going and in this Policy applies to the Oral Presentations of the written case study of either research or management based work.

2. Purpose and Scope

The Policy outlines criteria and mechanisms by which RACMA Candidates, eligible to present their oral presentations for assessment, may apply to the College for special consideration. This refers to the circumstances beyond their control or based on a disability or illness. These may be considered if it is deemed that such circumstance or condition may adversely impact Candidate’s attendance and/or performance at the oral presentations. These conditions may include: medical, compassionate and disability.

This Policy will apply to Candidates who are have registered for the Oral presentations. The College is unable to determine in advance all circumstances that might lead to the granting of special consideration. Each case will be considered on its merits in accordance with the Policy.

The application for special consideration based on the below-mentioned criteria will be considered and granted only if Candidates are providing genuine reasons and can demonstrate evidence for their claim/request for special consideration.

3. Criteria for Special Consideration

3.1 Acute Illness/Incident Occurring at the Time of the Examination and Bereavement
  1. Sudden illness or bereavement which precludes a Candidate from attending all or part of an oral presentation session. This may also include illness arising during the presentation or just prior the presentation while already waiting to attend the assessment activity as per the schedule. Recent bereavement of a close relative may also allow special consideration. In the event of non-attendance of all or part of the oral presentation due to these reasons, the College will hold over the registration fee for the Candidate.
  2. An application for special consideration must be made to the College via the Censor in Chief by the candidate within 14 days of the event that is signed off by Candidate’s Preceptor/Executive Coach. The application should be supported by a medical certificate to be provided by a medical practitioner for his or her illness/condition.
  3. In the event that the College staff or an Assessor of the Oral Presentations is advised by the Candidate that he/she is ill or has suffered a recent bereavement, they should:
    1. Immediately alert the Censor in Chief to their concerns or notify the Censor in Chief in writing of this occurrence
    2. Ensure the candidate is aware of their options in line with this and other College policies available to the Candidate
    3. The Candidate will be advised of the Policy’s requirements (either by the College Staff or the Censor in Chief) and that if the Candidate wishes to defer presenting for this assessment he/she will need to apply for Special Consideration in accordance with the Policy.
  4. Further action/outcome is at the discretion of and determination by the Censor in Chief – this may include consultation with the Panel of Assessors engaged to assess the oral presentations, Board of Censors, may be referred to the Chair of the Education and Training Committee and/or the Chief Executive
  5. The College will have an application form available for Candidates to apply for Special Consideration.
Applications for special consideration on compassionate grounds must also be accompanied by relevant supportive evidence/documentation. Such documentation may include:
  • A bereavement notice or statutory declaration stating the relationship to the deceased
  • A notice from treating practitioner where illness/death of a close relative is involved
  • A Copy of a Police report in the event of an accident

3.2 Chronic Illness or Disability

Candidates with a chronic illness or disability may be granted concession with respect to any part of their oral presentation. If a candidate believes that extraordinary consideration should be given to particular circumstances, an application may be made for special consideration to be granted a concession. Such application must be accompanied by medical evidence/report from a medical practitioner/specialist.

Such application should set out the details of the chronic illness or disability and the remedial action or concession that is sought, including any special accommodations that need to be provided to the Candidate with such condition to enable an equitable and reasonable presentation at this assessment activity. The application for Special Consideration based on disability or chronic illness should be submitted with the application/registration to undertake this assessment not less than 30 working days prior to the event taking place for this activity. The Censor in Chief, and/or a selected Panel of assessors/censors, will determine granting of any concession or remedial action and may consult with the Assessment Panel(s) engaged in the assessment of the oral presentations, Board of Censors, and/or with College staff.

3.3 Religious Considerations (such as religious observance preventing the sitting of an examination during the exam set timelines)

In some cases a candidate may be unable to take part in the scheduled Oral Presentations because the nominated date(s) conflicts with his/her legitimate religious observance, beliefs/religious commitments which prohibit participation in the exams.

In such an instance the candidate should contact the College as soon as they are aware that there is a conflict with the assessment of oral presentations’ date and explain the potential conflict with the candidate’s religious belief. The College may seek advice from a person of authority in the particular religion, from the Jurisdictional Committee and/or Supervisor/Preceptor to clarify information to assist with the determination for the application.

Such application is to be made to the College’s consideration and must be signed off by Supervisor in the workplace and Preceptor. The application will be forwarded to the Censor in Chief and the Candidate will be advised (either by the Censor in Chief or the National Staff member coordinating the scheduling for the Oral Presentations) what alternative arrangements can be made within 14 working days of receipt of the application for special consideration.

4. Outcomes

If/Once the application for special consideration is reviewed and an outcome is determined, the College’s possible outcomes for alternate arrangements to address special consideration application will be:
  • An extension of time may be granted to the Candidate in the event that special consideration application is submitted prior to the Oral presentations and is based on Chronic Illness or Disability criteria (3.2). This is to be communicated to the College staff or the Censor in Chief, with notifications to the assessing censors and is to be incorporated into the Oral Presentations schedule.
  • Rescheduling of the Oral presentation may be offered to the Candidate. This is based on the application for special consideration where Candidate’s attendance and/or performance of his/her oral presentation was affected.
  • Offering another opportunity to give an oral presentation to the same or different set of assessors (later that evening or in the morning) for a Candidate whose application for special consideration is based on special circumstances (based on the above criteria) that may have caused an unsatisfactory presentation/performance during their Oral Presentation assessment.

5. Circumstances NOT constituting adequate grounds for Special Consideration
  • Stress or anxiety associated with the assessment or public speaking
  • Excessive work commitments preventing the Candidate to defer the oral presentation
  • Mistaken timing or declaration of not finding location for the assessment activity
  • IT issues with the PPT for the Oral presentation
  • Optional commitments of a personal nature
In scheduling the assessment activities and workshops, the College will attempt to consider important religious calendar dates, school holidays and other state/national public events.

Candidates should peruse the Training Calendar for the following year’s training events and assessment activities, as planning/taking holidays, recreation trips will not be considered grounds for Special Consideration.

6. Privacy

It may be necessary for RACMA to collect personal information from Candidates or about Candidate’s health when application for Special Consideration is submitted to the College. In accordance with the Privacy Act 198 (Cth) (Australia) and the privacy Act 1993 (NZ), and the RACMA Privacy Policy, the College will not disclose personal information about the Candidate except for the purpose authorised by this policy in consideration of special circumstances.

7. Request for reconsideration, review and appeal against the decision

An appeals process is available to Candidates should they wish to apply for reconsideration, review and appeal following their application for Special Consideration. These may be reconsidered, reviewed or appealed in accordance with the Policy for Reconsideration, Review and Appeal of Decisions of the College Committees and Officers.

The request for reconsideration, review or appeal must be made in writing directly to the National Education and Training Program Manager within 7 working days of the decision/outcome on the application for Special Consideration, outlining the reasons for seeking further or alternate outcome. On undertaking a reconsideration or review, the College may request or seek additional information.

Where an application for Special Consideration does not meet the above criteria, an application can be submitted directly to the College for reconsideration, review and appeal against the oral presentation result or outcome within 30 working days of the result. Such application under the Policy for Reconsideration, Review and Appeal of Decisions made by the College Committees and Officers should be based on the due process of the Oral Presentations.

8. Documents used
  • Policy for Special Consideration for the Examination of Candidates requiring consideration for illness, accident, disability or compassionate grounds
  • RACMA Policy for Reconsideration, Review and Appeal of the Decisions made by the College Committees and Officers
  • Research Training Program Handbook
  • Management Case Study Guidelines
  • Privacy Policy
  • Terms of Reference for the Board of Censors

 Click here to download the Special Consideration Form

Last Updated on Tuesday, 01 May 2018 17:21